Chillflow Solutions Australia

Office / Accounts Manager

Chillflow Solutions

Our mission at Chillflow Solutions is to bring innovation to the marine HVAC industry through collaboration with our clients and partners to deliver comprehensive specialist HVAC & refrigeration engineering solutions at the highest quality. Our services range from design, supply and installation to service, maintenance and ongoing life-cycle support of marine and industrial HVAC Chillers and refrigeration equipment.

Being the sole appointed Australian distributor for J&E Hall ltd (member of the Daikin Group) Marine products which gives is access to first class training and HVAC chiller products. 

We now have a great opportunity available for an office manager role to join our team and help manage our day to day operations.

The Role

  • Permanent full-time office manager position reporting directly to operations manager based centrally in WA
  • Working closely with a close-knit team of experienced engineers and technicians in this specialist marine & industrial HVAC business
  • Growing opportunities for personal and career development and sincere investment to help you achieve your best.
  • Opportunities for career development
  • Dynamic role with multi-disciplinary requirements
  • Perfect for an enthusiastic and ambitions person wanting to further their career.

Responsibilities 

  • Manage and oversee the daily operations of accounts and bookkeeping including month and year end, accounts payable / receivable, general ledger, payroll, budgeting and forecasting, WIP reporting, 
  • Supporting Finance manager with day-to-day accounts.
  • Job system management and reporting
  • General office administration duties including processing client calls and emails, management of uniform and stationary, maintenance and upkeep of records and files
  • Employee onboarding and HR duties
  • Processing of client and supplier invoicing
  • Organising of social events and functions
  • Onboarding of new client and credit applications within the business system.
  • Receiving and processing client PO’s
  • Working on client and stakeholders online platforms
  • Assisting project managers with job pack data
  • Monitoring and maintaining operations emails
  • Assistance with compliance, inductions and security

The Candidate  

  • Minimum 5 years’ experience in a similar role;
  • Experience in book keeping or accounts background
  • Friendly, positive, proactive approach to your work;
  • Ability to work autonomously and use initiative
  • Strong attention to detail;
  • Excellent customer service skills
  • Time-management and organisational skills;
  • Experience with Xero, MYOB or similar systems
  • Excellent critical thinking and problem-solving skills
  • Good data analysis, planning and organisational skills
  • Excellent written and verbal communication skills
  • Good leadership qualities with the ability to provide direction, empathise and understand, create a team environment and bring out the best in their staff 
  • Proficient with the Microsoft Office Suite (especially Excel, Word & Share point) and above average computer literacy
  • Above all else – drive, energy and a practical approach are the skills we value

Competencies & Licences

Mandatory:

  • Previous experience in a similar role
  • Current driver’s license
  • Full unrestricted Australian work rights
  • Ability to pass AFP police check

Preferred but not essential:

  • Supervision experience in a similar role
  • Experience in project management
  • Qualifications in accounts

What you’ll get in return:

  • Market leading salary
  • Performance bonus system
  • Superannuation 
  • Regular training and career progression opportunities

3 Key sellers

1. Working in niche Defence, Marine & Industrial sector

2. Working within a National engineering team

3. Newly created position within the business

Salary

$70K – $100

Chillflow Solutions Australia

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